Office emails are used to communicate with employees within an organization or with others outside the company, for official purposes. There are certain formalities and rules to be followed while writing official emails as they deal with one’s workplace.
Before writing any email, it must be kept in mind to follow the company policy. Every company has some rules and regulations and keeping with it, internal or external correspondence is done. Office emails must not be unnecessarily lengthy, but short and to the point. They must not use personal information although in some situations a personal touch can be added, like in the case of condolence or layoff emails.
Names and designations should be correctly mentioned and followed, and care must be taken not to make any spelling or grammatical mistakes. Humour is usually not used in official emails; however, if a cordial relation exists with the recipient, one can break the monotony by using a dash of humour.