Interview Email Format

Interview Email Format is a sample template to guide you to write effective job interview letters. Tips on how to mention about the attachments.

Candidate’s Name:

Candidate’s Address:


Dear (candidate’s name with title like Mr, Ms etc)

First Paragraph: With reference to your mail received last week, I would like to inform you that we are looking forward to your visit with us (state the date, day, time and place of interview). Our manager is pleased with your resume and a candidate like you is what we want in the organization. (Briefly introduce your company. Mention about your areas of specialization so that the candidate becomes aware of what to expect in the interview and topics he should brush on).

Second Paragraph: Please find attached the schedule of the interview and the documents that you need to bring (state the details about the various formalities to be followed).

Third Paragraph: For any further queries, please feel free to contact me at (give telephone number and email address).

Regards and best wishes,


Head, HR

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