Canceling or Rescheduling Appointment Email Template

If for some reason you have to cancel or reschedule the appointment then in such a scenario, you must write a cancelling or rescheduling appointment email in order to inform the person with whom this appointment was scheduled. It is a good idea to include the reason for canceling or rescheduling along with the date and time of rescheduling.

Shared in this post is an Appointment Email Format for rescheduling or canceling the appointment. This Sample Appointment Email can be customized as per the subjective needs.

Sample Format for Cancelling or Rescheduling Appointment Email

Dear Mr. Brown,


The purpose of writing this email is to request you to kindly cancel the appointment that was scheduled for October 10th, 2023 at 4pm at Zenith Technologies, City Centre, New York.

I am required to urgently travel to California for some personal reasons and I don’t think that I will able to return to New York by October 10th, 2023. And therefore, I would like to request you to kindly reschedule the appointment after October 10th, 2023.

I would like to apologize to you for the inconvenience caused to you because of the rescheduling.

Looking forward to hear from you.

Thank you.


Adam Smith

Marketing Manager

Zenith Technologies

New York

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